Project Environmental Impact Calculator

GENERAL STRATEGY (Block weight: 10% )

1. Please indicate the degree of integration of the circular economy approach into the project design.

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The principles of the circular economy are not integrated into the project design, nor are they reflected in the objectives, activities or results. (0%)

The project integrates some principles of the circular economy. Basic practices like reducing event waste or considering recycled materials are included but are not fully implemented across all activities. (33%)

The circular economy is integrated into specific areas of the project, like event organization or procurement (e.g., using eco-friendly materials or reducing resource consumption), but it is not applied to technical aspects or project results. (66%)

The circular economy is fully embedded in all areas of the project with principles applied across all project activities (e.g. reducing waste at every stage and promoting resource reuse). The project also includes training for partners and staff on sustainability practices, and regularly communicates outcomes, such as reduced carbon footprint or waste, to external stakeholders. (100%)

MOBILITY (Block weight: 60% )

2. To what extent does your project implement a sustainable mobility strategy, including measures to minimise travel-related environmental impacts?

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Sustainable mobility and actions to minimize travel-related environmental impacts are not considered in the project. (0%)

Sustainable mobility is occasionally promoted, and some measures are taken to minimise travel and the associated impacts, e.g. promoting the use of public transport, car sharing or virtual meetings, but these are not consistently applied. (33%)

Sustainable mobility practices are regularly promoted, including the use of public transport, carpooling, frequent virtual meetings, consolidating trips to reduce travel, and selecting destinations accessible via sustainable transport options. (66%)

Sustainable mobility is fully integrated into the project, with systematic measures such as prioritizing virtual meetings, exclusively promoting sustainable transport options (e.g., bicycles, public transport, shared vehicles), providing incentives for eco-friendly travel, assessing the carbon footprint of journeys, and planning destinations based on their accessibility through sustainable transport. (100%)

3. Does your project offset mobility-related carbon emissions and, if so, to what extent?

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Mobility-related carbon emissions are not offset, and there are no plans or measures to mitigate the environmental impact of commuting or travel. (0%)

The project provides partners with information on their mobility-related carbon emissions (e.g. through carbon footprint calculators) to raise awareness, but no specific guidelines or actions for offsetting are implemented. (33%)

The project offsets carbon emissions generated by some specific activities or events, participating in local carbon offsetting programmes or supporting initiatives like reforestation efforts. (66%)

The project actively offsets most mobility-related carbon emissions, including those from commuting and travel, by using certified carbon credit programmes, supporting large-scale reforestation efforts, or participating in other offsetting initiatives (e.g. climate justice). The project systematically monitors these efforts and communicates the results externally. (100%)

4. Regarding housing, how does your project integrate environmental sustainability and circularity principles in the management of participants' accommodation?

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No circularity criteria are considered in accommodation management. Participants are free to choose their accommodation without any recommendations or guidance on sustainable practices. (0%)

Basic sustainability practices are encouraged, but they are not systematically applied. Participants are encouraged to minimize travel, but no specific recommendations or resources are provided regarding accommodation choices or transportation options. (33%)

Some actions are taken to promote sustainability in accommodation management, such as recommending that participants stay within walking distance (e.g. of the meeting venue, job/lecture facilities) or choose accommodations with direct access to public transportation to reduce environmental impact. (66%)

Circularity principles are fully integrated into accommodation management. The project actively promotes sustainable accommodation options (e.g., those with eco labels) and provides guidelines for staying within walking distance of the venue or using direct public transport. (100%)

5. To what extent does your project integrate environmental sustainability and circularity principles when selecting food for events?

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Circularity criteria are not considered in the selection of diets, and no measures are taken to avoid food waste. (0%)

Some sustainability criteria are taken into account, but not systematically applied (e.g. dietary requests are made at certain events, but food waste reduction is not actively minimised). (33%)

Sustainability criteria are actively considered at most events, and efforts are made to minimise food waste. For instance, the project regularly ensures that food is ordered according to the needs of participants (e.g. vegetarians, celiacs) and that appropriate portion sizes are available. (66%)

Sustainability and circularity criteria are fully integrated into the selection of food at all events, with systematic measures taken to minimise the ecological footprint, like the use of low-impact food options (e.g. prioritize vegetarian), collaborates with caterers to calculate accurate quantities to minimise food waste, and implements strategies such as composting, recycling, or donating leftovers. (100%)

COMMUNICATION (Block weight: 10% )

6. Does the project consider circularity criteria in its communication and dissemination activities, considering both digital and analogue channels and their short and long-term impacts?

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The project does not consider sustainability criteria in its communication and dissemination activities. No measures are taken to reduce environmental impact. (0%)

Some basic sustainability practices are applied (e.g. reducing printed materials or optimizing email communications), but these are limited and not systematically implemented across all activities. (33%)

All the communication and dissemination activities include some sustainability practices focused mainly on reducing short-term impacts, such as limiting print materials to eco-friendly options, reusing actions (e.g. roll up structures from past projects), minimize in-person events. (66%)

The project adopts a holistic and systematic sustainability strategy for communication and dissemination activities. It applies both immediate measures (e.g. those in option C), and long-term strategies (e.g., using green hosting services, prioritizing low-energy servers, and sustainable distribution methods for physical materials). (100%)

INFORMATION AND COMMUNICATION TECHNOLOGIES (Block weight: 10% )

7. Is there a strategy in place to address the environmental digital footprint of the project?

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There are no measures to minimize the project´s environmental digital footprint. (0%)

We provide a general recommendation for incorporating environmental digital footprint considerations (e.g. reduce screen brightness, keep the electronic devices off and unplugged when they are not being used, delete irrelevant emails and avoid sending non-necessary ones, close unused apps, windows and tabs). (33%)

We have a circular economy strategy that includes a protocol with basic measures to minimise the environmental digital footprint of the project. For example, in addition to the examples in Option B, we optimise cloud usage by prioritising downloads over constant cloud access, avoiding unnecessary emails and compressing large files to reduce the impact of data transmission. (66%)

We have a comprehensive circular economy strategy that goes beyond digital practices (measures to minimize the environmental digital footprint) and addresses the sustainability of hardware and software (e.g. extending the lifespan of devices through regular maintenance, updates, and upgrades, reducing the need for replacements and minimizing electronic waste). (100%)

MATERIALS (Block weight: 10% )

8. To what extent does your project promote energy-efficient practices to minimize energy use during project activities (e.g., meetings, events, workspace optimization)?

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The project does not promote energy efficiency practices. No specific measures are taken to minimize energy consumption during meetings, events, or in workspaces. (0%)

Some energy saving practices are promoted, but not systematically applied. The project occasionally encourages actions such as switching off lights, using natural light, or reducing unnecessary energy use, but these practices are not consistently implemented in all activities. (33%)

Energy efficiency practices are actively promoted and applied in most project activities, such as adjusting room temperatures, using energy-efficient lighting, scheduling sessions during daylight to reduce lighting needs, or asking virtual participants to turn off their cameras when not on screen. (66%)

Energy efficiency practices are fully integrated and systematically applied in all project activities, with protocols distributed among partners to ensure actions such as organizing activities in energy-efficient venues, using LED lighting, optimizing heating and cooling systems, and encouraging virtual meetings to minimize overall energy consumption. (100%)

9. Does your project develop experimental or manufacturing activities? If YES, please select one of the following options related to the actions on renewable energy, water use and waste management:

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Not applicable

The project does not promote actions on circular economy regarding renewable energy, water use and materials management (e.g. reduce, reuse, recycle), in experimental or manufacturing activities. (0%)

We provide a general recommendation for incorporating circularity considerations in experimental or manufacturing activities (e.g. reduce, reuse, recycle). (33%)

Circular economy practices are actively promoted for at least one of the three material dimensions (renewable energy, water use, waste management) in most experimental or manufacturing activities, providing best practices and guidelines (e.g. reduce, reuse, recycle). (66%)

Circular economy practices are actively promoted for all material dimensions (renewable energy, water use, waste management) in most experimental or manufacturing activities, supported by comprehensive best practices and guidelines. (100%)

General Project Information

Qualitative Assessment

GENERAL STRATEGY (Block weight: 10% )

MOBILITY (Block weight: 60% )

COMMUNICATION (Block weight: 10% )

INFORMATION AND COMMUNICATION TECHNOLOGIES (Block weight: 10% )

MATERIALS (Block weight: 10% )

Quantitative Assessment

MOBILITY

COMMUNICATION

INFORMATION AND COMMUNICATION TECHNOLOGIES

MATERIALS

Remarks and Suggestions

Score

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